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Collect fees

Collect every fee on time.

One form for the month's fee. Parents pay online, and you see who has paid without opening your bank app.

Create your first form Read the guide
Payment Forms with revenue per form

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Before & after BCL

You chase parents on WhatsApp and match each transfer to a child.
Parents fill in the child's name on the form. The payment arrives with it.
A bank statement of transfers with no names.
Transactions lists each payment with the name and the details you asked for.
Late payers slip through every month.
Export the payments and compare with your class list, or set up monthly Direct Debit.

How it works

  1. Create the fee form

    Go to Payments, then Forms, and click Create Form. Enter a Title such as 'March fees'. Set Price Setting to Single Amount and enter the Amount, or choose Open Amount (User Input) for a contribution.

    PaymentsFormsCreate FormSingle AmountOpen Amount (User Input)

  2. Ask for the details you need

    Open the Custom Field Form tab and click Add Custom Field for the student's name, class or member number.

    Custom Field FormAdd Custom Field

  3. Set a closing date

    On the Form Configuration tab, set Available Until to close the form on a date.

    Form ConfigurationAvailable Until

  4. Share the link

    Click View Form in the Live Form column and send the link to the parents' group.

    View FormLive Form

  5. Check who has paid

    Open Transactions to see each payment, and export it for your records.

    Transactions

What you can do

Single Amount

Single Amount for a fixed fee

One price for everyone, such as the monthly class fee.

Open Amount (User Input)

Open Amount for contributions

Let the payer type the amount. Good for PIBG and other 'sumbangan'.

Custom Field Form

Up to 20 custom fields

Collect the student's name, class or member number on the form.

Direct Debit

Automatic monthly collection

Use Direct Debit on a separate form so fees are deducted every month. See Collect monthly payments.

Export

Export & reports

Export transactions to Excel, or share a Live Dashboard.

Notifications

Receipts & alerts

Buyers get a receipt, and you can add up to 5 more email recipients for staff.

Who uses it

Tuition centres Collect monthly and registration fees and match each to a student. Learn more Gyms & fitness Collect memberships and class packs. Learn more Charities & mosques Collect yuran and contributions from members. Learn more

How your customers pay

Parents pay by FPX or DuitNow QR as standard, and cards or e-wallets once Bayarcash switches them on. Money goes through Bayarcash to your bank and BCL records the payment. Real payments need an approved Bayarcash account. Build the form in Test Mode first.

Good to know

  • BCL shows who has paid. To find who has not, compare the export with your own class or member list.
  • Direct Debit needs its own form. It cannot be combined with other payment options.
  • There is no refund button. Refund outside BCL, then cancel the order.

See it live

Opens a live example page. Please do not pay.

All examples

Questions owners ask

How do I know which student a payment is for?

Add a Custom Field on the form for the student's name and class. Each payment in Transactions carries what the parent filled in.

Read the guide

Can I close the form after the due date?

Yes. Set Available Until on the Form Configuration tab, or turn off Enable Form on the form's row in Payments, then Forms.

Read the guide

Can parents pay a contribution of any amount?

Yes. Set Price Setting to Open Amount (User Input) and the payer types the amount.

Read the guide

Which payment methods can my customers use?

FPX online banking and DuitNow QR come as standard. Cards (Visa and Mastercard), e-wallets (Touch 'n Go eWallet, Boost, GrabPay), Buy Now Pay Later (SPayLater, Grab PayLater, Boost PayFlex) and cross-border QR (Singapore, Indonesia, Thailand and China) appear once Bayarcash switches them on for your account. Prices are in RM.

Read the guide

How do refunds work?

BCL has no refund button. Return the money to your customer yourself (for example by bank transfer), then cancel the order in BCL so your records match.

Read the guide

Guides for this

Ready when you are.

Build your first form in Test Mode today. Connect Bayarcash when you want real payments.

Create your first form